مطلوب موظفين للعمل لدى المفوضية السامية للأمم المتحدة لشؤون اللاجئين
Assistant Admin Officer - 30828
Eligible Applicants
Candidates must meet the essential minimum requirements of the position and candidates must be nationals of the country.
Duties And Qualifications
Assistant Administrative Officer
Organizational Setting and Work Relationships
The Assistant Administrative Officer is responsible for supporting the Office/Bureau in the implementation of general administrative and resource management tasks. The incumbent assists the Supervisor in all administrative matters addressing day to day tasks and contributing to deliver administrative activities.
S/he will contribute to establish and maintain efficient administrative control mechanisms to ensure compliance with UN administrative, financial and human resources rules and procedures. Contacts on administrative/budgetary related issues are mainly with Sections/Units/Offices within the organization both at HQ and in the Field and with local suppliers/services to ensure provision of services and resolution of difficult problems. Frequent external contacts are counterparts in other organizations or in national Governments at working level related to issues of importance to the Organization¿s programmes.
Direct supervision is received from the immediate supervisor. The incumbent will also refer to UNHCR and UN handbooks and policy papers concerning administrative rules and regulations.
The incumbent may directly supervise general service staff.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
Monitor the day-to-day personnel and administrative operations of the office.
Participates in the recruitment and training of General Service staff for specialized and non-specialized work and assign General Service staff to meet work requirements.
Supervises activities concerned with office and grounds maintenance, security, transport and similar services.
Briefs international staff on general administrative matters, provide advice and ensure administrative support as required.
Contributes to the preparation of submissions of new or revised procedures and practices.
Prepares correspondence, special reports, evaluations and justifications as required on general administrative matters.
Handles all personnel matters related to attendance records leave, issuance of visas, licence, etc.
Coordinate training and capacity-building activities to staff in administrative related areas.
Facilitate the mission travel of staff, including following up on travel authorizations, bookings, tickets.
Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Public or Business Administration; Economics; or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
Not specified.
Relevant Job Experience
Essential
Not specified.
Desirable
Good knowledge of UNHCR¿s administrative rules and procedures. Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Functional Skills
IT-Computer Literacy;
UN-UN/UNHCR Administrative Rules, Regulations and Procedures;
CM-Strategic Communication;
MS-Drafting, Documentation, Data Presentation;
SC-UNHCR Procurement Rules and Procedures;
UN-UN/UNHCR Financial Rules and Regulations and Procedures;
IT-PeopleSoft EPM/Budget;
IT-MS Office Applications;
RM-Resource Management;
FI-Funds Monitoring/Identifying cash flow problems;
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Position Competencies
Competency Requirements
All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.
Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies
Managing Performance
Empowering and Building Trust
Judgement and Decision Making
Managing Resources
Cross-Functional Competencies
Planning and Organizing
Analytical Thinking
Stakeholder Management
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
Additional Information
CONSENT
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
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See below for this postion's Operational Context
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Operational Context
Jordan has a strong tradition of generosity towards refugees, from neighbouring countries and beyond and is currently hosting 748,000 refugees. The large majority refugees are Syrians, followed by Iraqi, Yemenis, Sudanese, Somali, and other nationalities; 80 percent live outside refugee camps in urban areas. Since the onset of the Syria crisis, the pressure on Jordan¿s resources and infrastructure has been mounting; this has the potential to undermine the harmonious coexistence between refugees and hosting communities. While Jordan is not a signatory to the 1951 Refugee Convention, an MoU covers cooperation between UNHCR and the Government of Jordan on refugee and asylum-seeker issues.
Key priority areas for the country program refugee response in Jordan focus on protection, education, cash assistance, livelihoods, health care, water & sanitation, shelter & energy, camp management and community mobilization, with an emphasis on vulnerability-based targeting. UNHCR has its presence at Mafraq, Azraq, Irbid and Amman city in Jordan with an objective to serve both urban and camp refugees.
Job Description
The Assistant Administrative Officer will be based in UNHCR BO Amman office under the direct supervision of the Administrative Officer, P3 and in addition to the standard duties listed in the Job description, the incumbent is also expected to
¿ Lead Protocol team in follow-up of international staff¿s visa, residency, vehicle registration, coordinate the response with the MFA and represent UNHCR in UNCT, OMT, WG etc. The required drafting skill in English and Arabic is essential.
¿ Support Travel sub team with guidance and instructions for national/international travel and follow-up relevant issues in coordination with them. Therefore, the skills of MSRP Travel module are crucial. Ability to establish good working relations with the external service providers are plus.
¿ Lead the administrative support in arranging events, meetings, seminars etc. in coordination with relevant team.
¿ Identify/receive problems/complaints followed by proposing solutions for activities related to premises management to the supervisor. Solution oriented and client focused mentality is a mandatory skill for this position.
¿ Maintain constant connection with technical unit to address day-to-day maintenance issue of office facilities. Therefore, any previous experience in the building management or educational background in civil engineering is a plus.
¿ In coordination with Environmental team, initiate and follow-up environmental projects (Greening the blue, hydroponics etc.) in the premises.
¿ Contribute to drafting Standard Operating Procedures (SOPs) related to premises management/disinfection services, fleet management and/or protocol services when needed.
¿ Assist the supervisor with any required follow-ups and activities.
¿ Support the Supervisor in the drafting of guidance documents and other documentation when requested.
¿ Draft reports and meeting minutes when needed
The candidates might be required to take a test for this position.
Functional clearance might be required for this position.
Closing Date
The closing date for the above Job opening is 6 November 2021.
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