The Opportunity The purpose of the Supply Chain Assistant is to support the Supply Chain Officer to plan, monitor and execute the sourcing function to facilitate accountable and efficient procurement of goods services and works for Save the Children in terms of administrative spend and programmatic spend to deliver value for children and the beneficiaries In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly. SCOPE OF ROLE:
Reports to: Roving Supply Chain Coordinator Staff reporting to this post: NA KEY AREAS OF ACCOUNTABILITY:
Discharge the Procurement function in the Main Office and Partners (50%) * Support the Supply Chain Officer to Pursue and review Procurement Plans for approved Awards to gain visibility into the Program portfolio, receive/review Purchase Requests to accelerate program delivery. * Support the Supply Chain Officer to Develop, review and update Procurement Plan for Syria Main Office in coordination with different SRO departments to ensure implementing effective and efficient procurement processes. * Support the Supply Chain Officer to Liaise with programme /operations team members and advise about best ways to procure goods ensuring quality control and conformity with required specifications. * Uphold and promote the understanding of the SCI Procurement Manual, Procurement policy and provide trainings and briefings for other staff to understand and apply the guidelines. * Enhance SRO Supplier's database through constant identification of potential suppliers and regular evaluation for existing suppliers' performance. * Develop and maintain strong and professional relationship with different suppliers * Perform operational purchasing activities including but not limited to: A) Review Purchase Requests received to ensure accuracy of specs provided B) Issue Request for Quotation/ Proposal in compliance with SCI procedures C) Assess quotation received and prepare CBA providing recommendation for award D) In case of Formal quotation, schedule procurement evaluation sessions , populate CBAs and Tender Committee minutes are compiled accurately detailing analysis of how bidders were eliminated and or selected E) Draft and Issue Purchase Orders, Contracts and FWAs in accordance with SCI policies and procedures F) Administer existing FWAs and contracts * Respond and support in Ad-hoc requests received from various SRO staff * Maintain updated asset register and support in asset management activities * Support the Supply Chain Officer to Identify opportunities for saving, prepare Benefit Analysis repot and register benefit recognized in BAF Tracker * Support the Supply Chain Officer to regularly update Procurement Tracker in order to track status of each purchase. b) Support Partner's Procurement Review Processes- 30% * Support partner teams to have strong understanding of Partners Procurement guidelines including: -Work Plans for each new SGA/SAA after Kick Off Meetings -Supply Chain Dashboard & Procurement Tracker reports for Partners -Vendor databases-Continuous Expansion -Establishment of Long Term Frame Work Agreements -Updating of Asset registers with correct information -Close Out Plans * Support the Supply Chain Officer to Provide supply chain training and capacity building for all partners to empower them to deliver quality programs through compliant procedures * Review and approve procurements conducted by partners in order to assess compliance with SCI policies and procedures * Review vetting requests to ensure accuracy of information submitted and forward these request to SCI compliance team * Provide support in any Ad-hoc request received from partners. * Support the Supply Chain Officer to Support PDQ team in the regular Partner's assessment
c) Information Management-20% * Support the Supply Chain Officer to Prepare, review and submit Monthly reports including Procurement Tracker, Supplier Database, Waiver Tracker, BAF Tracker and Asset Register Use SCI SharePoint platform to archive all Supply Chain documents in good resolution
QUALIFICATIONS AND EXPERIENCE QUALIFICATIONS Essential: University degree in logistics, supply chain, industrial engineering, or any relevant field of study or equivalent experience. Good communication and influencing skills. Ability to effectively communicate, work in and contribute to team building environment Computer literacy including the use of Microsoft Word and Excel. Understanding and commitment to Save the Children aims, values and principles
EXPERIENCE AND SKILLS Minimum 1 year of experience in Supply Chain Management. Fluency in Arabic and English - written and verbal. Strong organization and negotiation skills and good attention to details.
The Organisation We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030: * No child dies from preventable causes before their 5th birthday * All children learn from a quality basic education and that, * Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued. Application Information: Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy. We encourage qualified women and persons with disabilities to apply.